Thank you for your interest in employment opportunities at the Frist Center for the Visual Arts.
The Frist Center only accepts resumes for open positions.
Communications Coordinator (Full-time, non-exempt)
Essential job functions: Working closely with other Frist Staff:
• Gather background information for exhibitions and create press release drafts for service to print and online media outlets.
• Coordinate production and servicing of press releases and other information to local, regional, national and international print, broadcast and online outlets.
• Initiate appropriate follow up with key media following service of information.
• Under supervision of Director of Communications, respond to media inquiries.
• Coordinate interviews with appropriate Frist Center representatives (Executive Director, Curators, Directors) as necessary.
• Coordinate exhibition media previews, including drafting and service of invitations, talking points for key participants.
• Organize journalist visits, coordinating efforts with Convention & Visitors Bureau and/or Tennessee Department of Tourist Development personnel.
• Assist in updating and maintaining media list to ensure accuracy and currency. Create specialized media lists as exhibitions dictate.
• Maintain marketing & media relations job log files including filing tear sheets, copies of invoices, etc.
• General support of the Communications Department including processing billing, answering telephone, scheduling volunteers and interns, correspondence and filing.
• Order and maintain departmental supplies.
• Assist in the creation of coupons/vouchers for donation requests, give-aways and affinity days; fulfill donation requests and supervise distribution as necessary.
• Coordinate and supervise department interns.
• Manage and update requests for information; assist Marketing Director with sales leads and tourism information requests.
• Manage electronic clip service and maintain clip files including gathering press clips, conducting regular internet searches for digital clips, and organizing and filing clips chronologically and by exhibition/events. Assist other staff members in gathering clips for specific presentations or other needs.
• Produce professional recaps of all communications efforts (press clips, internet clips, collateral, advertising, photographs, etc.) for each exhibition to be sent to the lending organization/institution, sponsors, and for in-house records.
• Assume lead responsibility for posting exhibition and event listings to appropriate websites and online calendars.
• Assist Marketing Director with development of weekly e-newsletter.
• Assist with Frist Center presence in social media, including Twitter and Facebook, working with Community Relations Manager, Marketing Director and Director of Communications.
• Maintain and update Frist Center Anode plasma screens in Lobby/VS/Café, as well as monthly events calendar (distributed on site).
• Maintain departmental digital photography files, including modifying files for lo- and hi-res use. Assist in locating photographs for particular needs.
• Manage Public Relations budget and maintain budget “book” and online general ledger tracking all invoices and expenses for the department. Prepare check requests and purchase orders as needed.
• Maintain list of various promotions, including assigning codes for various discounts, coordinating with various departments and follow up so an assessment can be made about the success percentage of the promotions.
• Assist in maintaining current information on all Communication Overviews which include final listing of all communications efforts for each exhibition.
• Field phone and e-mail requests for information about the center and specific programs/exhibitions as needed. Mail, email or deliver desired materials as situation dictates.
• Assist in copying, collating and mailing of press releases/kits. Coordinate volunteers and interns to assist in this process when needed.
• Assist in correspondence with Marketing Council Members and their assistants. Prepare materials for quarterly meetings (copying and collating handouts, etc). Prepare and distribute minutes promptly after meeting.
• Assist in coordinating mailings for appropriate Councils, Speakers Bureaus, Affinity Days, etc.
• Oversee updating, scheduling and conduct of in-lobby marketing surveys.
• Coordinate the distribution of promotional materials in-house (café, gift shop, visitor services, etc.) and to various groups and organizations in and around metro area as needed.
• Assist in supplying information to the registrar’s office for archival purposes.
• Assist Community Relations Manager in staffing informational booths in the community as needed.
• Assist in staffing Music at the Frist on Thursday and Friday evenings in café.
• Other responsibilities as assigned by department director.
Education: BA degree in Communications, Journalism or Public Relations desirable, or 5 years’ practical experience in related field(s). Knowledge of art highly desirable. Museum experience strongly preferred.\
Skills and Abilities:
• Excellent oral and written communications skills, including knowledge of AP style;
• Knowledge of workings of print and electronic media, including good news judgment and an understanding of the importance of deadlines;
• Excellent typing skills, including knowledge of Excel spreadsheet, Word, Photoshop;
• Knowledge of records management, methods and techniques;
• Ability to work well and closely with people and contribute creatively in a fast-paced, team-oriented work environment;
• Tact and diplomacy;
• Ability to organize own work and work of others.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:
• Lifting materials up to 25 pounds
• Stooping, bending, kneeling
• Standing for long periods of time
• Working at computer for long periods of time
• Some night and weekend work may be required.
Food Service Worker (Temporary, on-call, non-exempt, Nashville Talent Payment)
Work Summary: Takes Café food and beverage orders and prepares the order(s) by performing the following duties.
Nashville Talent Payment is the employer of record for this temporary, on-call position.
• Pre-opening and prepares Cafe for daily food and beverage sales/service activity to include: re-stocking supplies, display and coordination of prepared foods, maintains refrigerated display units.
• Provides excellent customer service by assisting guests with questions regarding food or service.
• Distributes order tickets/calls out hot orders to kitchen staff.
• Prepare food and beverage orders
• Operates POS register system, (credit card and cash transactions, collects vouchers for service) and keeps record of transactions.
• Performs daily food service checklist duties to maintain operating standards and cleaning and sanitation criteria.
• Follow and uphold all food safety and handling procedures required by government and Frist standards;
• Assists kitchen staff with food and beverage preparation.
• Café visual presentation maintenance: dining room busing, cleaning of tables and chairs; service items & equipment maintenance;
• Performs additional duties as needed to support food service and special events.
Education/Work Experience: High School or College preferred with at least one year of experience in food sales and service fields. Computer skills desired.
Skills and Abilities:
• Excellent customer service skills within food services;
• Excellent interpersonal skills;
• Excellent organizational and production skills;
• Ability to anticipate problems and implement solutions;
• Ability to successfully operate POS system and Food Service equipment;
• Ability to work cooperatively in a collaborative, team-oriented environment;
Job Conditions: This position may require evening and weekend hours. Work hours are no more than 15-20 per week.
Physical Demands: The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:
• Lifting materials up to 25 pounds.
• Stooping, bending, kneeling
• Standing for long periods of time.
• Working at computer for long periods of time.
To be considered for the Food Service Worker position:
Complete a Frist Center application at the Frist Center Café, 919 Broadway, and Nashville, TN 37203
The Frist Center for the Visual Arts seeks exceptional individuals whose talent and expertise supports our vision and mission. If you are interested in applying for an available position, and meet the required qualifications, please submit your resume, salary requirements, and references to:
Frist Center for the Visual Arts
Attn: Human Resources Department
Nashville, TN 37203
An equal opportunity employer, the Frist Center offers a competitive salary and an excellent benefits package that includes medical, dental, vision, prescription drugs, 401(k) plan, flexible spending accounts, life insurance, short and long-term disability, long-term care, paid-time off, and holidays.
Employment is contingent upon passing a background check and reference checks.
In compliance with the Americans with Disabilities Act, the Frist Center will provide reasonable accommodations to qualified individuals with disabilities.