Thank you for your interest in employment opportunities at the Frist Center for the Visual Arts.
The following position is currently open:
Communications Assistant (full-time, non-exempt)
Job Summary: Responsible for general office management for the Communications Department staff. The functions of this department include marketing; public relations; community relations; visitor services; gift shop; and information technology.
Essential job functions: Working closely with other Communications Department and Frist
- Support members of the Communications Department including management of schedules when necessary, answering telephone, database maintenance and management, invoice and check request processing, management of job log files, tear sheets, ordering and maintaining departmental supplies.
- Maintain budget “book” and online general ledger tracking all invoices, and expenses for the department. Prepare check requests and purchase orders on timely basis.
- Support Media Relations staff member(s) in making follow-up calls to media, updating media lists, assisting with media previews and other Frist Center events attended by members of the media.
- Assist with coordination and staffing of Exhibition Media Previews as directed.
- Maintain Press Clip files including gathering press clips (when necessary); conducting regular internet searches for digital clips; and organizing and filing clips chronologically and by exhibition/events. Maintain hard copy files and spread sheet of all press clips. Assist other staff members in gathering clips for specific presentations.
- Assume lead responsibility for posting exhibition and event listings to appropriate websites and maintaining and updating digital display screens in Frist Center lobby.
- Maintain department digital photography files, including all credit information.
- When necessary, assist marketing director, community relations manager with online dialogue with social media communities, including assisting marketing director with weekly e-newsletter and “This Week at the Frist” videocast.
- Working with marketing director, coordinate response to various sales leads from Nashville Convention & Visitors Corporation, Tennessee Department of Tourist Development, Music City Center, etc.
- Assist with maintenance of current information on all Communication Overviews which include final listing of all communications efforts for each exhibition.
- Working with exhibition designers and other staff as necessary, produce large-type materials to accompany exhibitions and for general purpose use in the institution.
- Produce professional recaps of all exhibitions, including marketing and communications efforts (press clips, internet clips, collateral, advertising, photographs, etc) for each exhibition to be sent to the lending organization/institution, sponsors, and for in-house records.
- Maintain list of various promotions, including assigning codes for various discounts, coordinating with various departments and follow up so an assessment can be made about the success percentage of the promotions.
- Maintain Community Marketing log of affinity groups including name, contact, number promoted to, number received, benefit used (GS discount, etc.) Follow up with staff to assess success percentages.
- Field phone and e-mail requests for information about the center and specific programs/exhibitions as needed. Mail or deliver desired materials.
- Assist in copying, collating and mailing of press releases. Coordinate volunteers to assist in this process when needed.
- Assist with staffing of Marketing Council including: correspondence with members and assistants, preparation of materials for quarterly meetings, taking and drafting minutes of Council meetings, distribution of minutes promptly after meetings.
- Assist with staffing of events, including Music at the Frist events on Thursday and Friday evenings, Frist Fridays (monthly in summer months), Member openings, community fairs and festivals.
- Assist with oversight and coordinating of high school and college interns as needed.
- Work with volunteers in a positive and constructive manner.
Other responsibilities as assigned by department director.
Education: BA degree in Communications, Art History, or Museum Studies strongly preferred.
Skills and Abilities:
- Excellent oral and written communications skills;
- Knowledge of museum budgeting, planning and marketing.
- Knowledge of Nashville media a plus.
- Excellent typing skills, including knowledge of spreadsheet, word processing, graphics, and other communications-related computer software;
- Ability to work well and closely with people and contribute creatively in a fast-paced, team-oriented work environment;
- Tact and diplomacy;
Ability to organize own work and work of others
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:
- Lifting materials up to 25 pounds
- Stooping, bending, kneeling
- Standing for long periods of time
Working at computer for long periods of time
The Frist Center for the Visual Arts seeks exceptional individuals whose talent and expertise supports our vision and mission. If you are interested in applying for an available position, and meet the required qualifications, please submit your resume, salary requirements, and references to:
Frist Center for the Visual Arts
Attn: Human Resources Department
Nashville, TN 37203
An equal opportunity employer, the Frist Center offers a competitive salary and an excellent benefits package that includes medical, dental, vision, prescription drugs, 401(k) plan, flexible spending accounts, life insurance, short and long-term disability, long-term care, paid-time off, and holidays.
Employment is contingent upon passing a background check and reference checks.
In compliance with the Americans with Disabilities Act, the Frist Center will provide reasonable accommodations to qualified individuals with disabilities.